Village Hall weekend booking

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HIRE FORM FOR CHILDRENS DAYTIME PARTIES (under 18s)

Please ensure you have read and understood the Standard Conditions of Hire. Hartford Village Hall Management Group must make Hirers aware that on signing the Agreement they enter into a contract that could be used in evidence should legal action become necessary.
PARTIES
(1) The Village Hall Administrator, named in clause 1.2 acts on behalf of the Hartford Village Hall Management Group
(2) The person or organisation named in clause 1.3 (“Hirer”)
AGREED as follows:
1.
In consideration of the hire fee described in clause 1.4, Hartford Village Hall Management Group agrees to permit the Hirer to use the premises described in clause 1.5 for the purpose described in clause 1.6 for the period(s) described in clause 1.1. The details inserted in sub-clauses 1.1 to 1.6 below and the answers to the questions in sub-clause 1.7 are terms of this Agreement. This Hire Agreement includes the annexed Standard Conditions of Hire set out in the attached Schedule.

Until this form has been fully completed, signed and returned to the authorised representative of Hartford Village Hall Management Group, AND payment received, the booking shall be considered provisional. Dates for provisional bookings will only be held for 10 days after which time the date may be offered to another hirer. Hirer to complete all sections of this agreement and return to the authorised representative shown in section 1.2(b
The deposit will be refunded within 28 days of the termination of the period of hire provided that the hall is left clean, no damage or loss has been caused to the premises and/or contents nor complaints made to the Village Hall about noise or other disturbance during the period of the hiring as a result of the hiring.
Upon receipt of the hire form an invoice will be raised and payment to be by BACS – Payable to HARTFORD VILLAGE HALL.

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Please Note: By entering your details in 1.3 “Hirer Name” and submitting the form, you are agreeing to a legal contract with the Hartford Village Hall Management Group.

2  It is hereby agreed that the Conditions of Hire shall form part of the terms of this Hiring Agreement unless specifically excluded by Agreement in writing between the Hartford Village Hall Management Group and the Hirer.

3  None of the provisions of this Agreement are intended to or will operate to confer any benefit pursuant to the Contracts (Rights of Third Parties) Act 1999 on a person who is not named as a party to this Agreement.

Hartford Village Hall Management Group reserves the right to refuse a booking without notice or to cancel this hiring agreement at any time upon giving 7 days’ notice in writing to the hirer, and any deposit shall be returned.

4  Booking Confirmation Process:

Once the form has been submitted you will receive an  eMail to confirm your request has been received (Please check you spam folder if email has not arrived). This does NOT mean your request has been accepted by the Village Hall. When the Hartford Village Hall Administrator confirms the request can facilitated, a further eMail will be sent (Please check you spam folder if email has not arrived). confirming the booking.